Administrative Secretary General

The Administrative Secretary General assists the Rector in the management, coordination and supervision of the University's administrative services. In this capacity, he ensures the implementation of the decisions of the University Council, the Management Committee and the Rector with regard to:

• The recruitment, hiring, promotion and dismissal of administrative and technical staff;
• The organization and operation of administrative services;
• Social services organized for University employees;
• Accommodation and organization of student life within university residences.

In carrying out his duties, the current Academic Secretary General is assisted by a cabinet composed of:

• Principal Assistant of the SGAC:
• Assistant in charge of Academic and Scientific Personnel:
• Assistant in charge of Student and Para-academic Affairs:
• Legal Assistant, responsible for litigation and various disputes:
• Assistant in charge of moral sanitation and the fight against anti-values:
• Cabinet Secretary:

Support staff

• Executive Secretary:
• Pool of IT specialists (Data Bank Unit):
• Receptionist:
• Bailiff:
• Cleaner:

1. Human Resources Department: Ms. Josée MOTHINGEA MATILI
2. Social Affairs Department: Ms. LEMBA UMBA
3. Directorate of Student Works: Mr. MPONGO MUYOKO
4. Technical Services and Maintenance Department: Mr. MAYOMBE
5. Department of Cultural Affairs: Mr. MANZANGA ISALANGA
6. Training Director: Mr KIMOLO LUNGABA

THE DIRECTORATE OF CULTURAL AFFAIRS

I. On the creation of the Directorate of Cultural Affairs

The Department of Cultural Affairs was created by Rectoral Decision No. 0102 and No. 0103 of May 10, 2011, within the University of Kinshasa. This Department is one of the Departments reporting to the General Administrative Secretariat and, within its responsibilities, it is responsible for managing all cultural and sporting aspects within the University of Kinshasa.

II. Organization of the Directorate of Cultural Affairs

1. Location: The Department of Cultural Affairs is located in the premises of the Sports Center of the University of Kinshasa.

2. Of the Mission

The Cultural Affairs Department's missions are:

– Maintain and/or arouse the artistic and cultural sense as well as the taste for sports of the members of the University Community by organizing, promoting and supervising cultural and sporting activities on the site;

•   Promote inter-university cultural and sporting exchanges at the local, national and international levels;
• Promoting cultural and sporting ethics at the University of Kinshasa;
• Promote and organize leisure and entertainment activities and create a good environment for relaxation;
• Create a database of associations, cultural and sporting activities organized at the University of Kinshasa;
• Acquire, maintain and modernize cultural and sports infrastructure and equipment;
• To provide students and their teachers or supervisors with a good framework for practical work in various cultural and sporting fields.

3. Of the Organization

    The Department of Cultural Affairs is structured as follows:

a. A Management and a Management Secretariat;

b. Three Divisions namely:

• The Organization and Logistics Division;
• The Culture Division
• The Sports Division

c. Ten Offices including:

• The Partnership and Exchange Office
• The Ethics and Promotions Office
• The Acquisition, Installation and Maintenance Office
• The Scheduled Events Office
• The Accounting Office
• The Office of Performing Arts and Festivities
• The Exhibition, Conference and Visual and Audiovisual Arts Office
• The Office of Leisure and Tourism
• The Team Sports Office
• The Office of Individual Sports and Athletics
• The distribution of Offices into Divisions is explained in the organizational chart in the appendix.

STUDENT WORKS DIRECTORATE
MANAGEMENT PRESENTATION

The Student Works Department is located in the building that houses the Student Club, commonly known as "RESTOPOP." The Student Works Department, originally called "SOCIAL WORK FOR STUDENTS," has as its primary mission the day-to-day management of students' social lives. As such, it houses students, provides care, and bury them if necessary.

To carry out all its tasks, the Directorate of Student Works headed by Mr. MPONGO MOYOKO Fabien, registration number 10431/790289H, Director Head of Service, deploys its activities through three Divisions, seventeen Offices and currently employs 43 Agents, including the declaration list in the appendix. These are:

1. Boarding and Day School Division responsible for student accommodation: headed by Mrs. KAKESA WABADIA Monique, Registration Number 15210/7912949S, Acting Head of Division;

2. The Social Activities Division which deals with the health care of students affiliated to the Mutual Health Insurance: managed by Mrs. LAPIKA FWAMA, Registration Number 3697/7881408T, Director;

3. The Finance Division responsible for revenue mobilization and expenditure execution: does not have a Division Head; there is therefore a position to be filled.

In addition to these three divisions, there is the Executive Secretariat. In addition to these three divisions, the Executive Secretariat is associated with the services of the University Health Center, which operates in the basement of Home VII and provides student health care.

In its services, the Directorate is also supported by a University Police Department based at the BINTI II/VATICAN Home. This Police is responsible for maintaining peace, tranquility, order, and discipline in the Student Residences.

DUTIES OR JOB DESCRIPTION

The Director of Services ensures the control, monitoring, and proper functioning of all activities carried out by its three Divisions and the Secretariat listed above. He signs and receives all official correspondence written or addressed to the Management. He organizes and chairs all departmental meetings and also represents the Management externally.

The Head of the Boarding and Day School Division replaces the Director in case of absence, and plays a major role in dealing with issues related to student housing. In this capacity (see document) through the Rooms, Apartments and Premises spread across two Sites, namely:

a. Campus Site

On the Campus Site, the University has the following Homes:

• Homes I to VII also called Student Plateau (Boys);
• Homes X, XX and XXX are intended for students (Boys);
• The Binti II or Vatican Homes, the 80 and 150 Homes are intended for Students (Girls).

b. Kimwenza site

• Home Binti I welcomes students from the University of Kinshasa and other institutions who wish to live there.

He opposes the assignments of boarders, prepares the housing application forms, the lists of applicants for housing; he prepares the housing matrices Home by Home; he controls the presence of Managers and Assistant Managers; he receives students daily for any problem related to housing and he monitors the execution of housing throughout the year.

It should be noted that this Division uses the majority of the Management Agents. For its eight Homes which are Offices, it must have sixteen (16) Managers including a Holder and an Assistant; twenty-four (24) Doormen due to three Doormen per Home and at least 32 Cleaners.

The Head of the Social Activities Division is responsible for the social activities of the Students, including the recommendations to be given to any student wishing to go to the University Clinics of Kinshasa or other Medical Training Courses dependent on the University of Kinshasa; in particular the CNPP and the CHMA. With the assistance of his Collaboration Agents, he assists sick students in the procedures in the event of hospitalization. He verifies the authenticity of academic documents, ensures the follow-up of sanitation activities and buries deceased students if necessary.

This Division organizes its activities with three offices, namely: the Social Activities Office, the Dispensary Office and the Mutual Office. Students join the Mutual Health Insurance Fund by paying a sum set by the Mutual Insurance Fund's Advisory Office.

The Head of the Finance Division has the organic mission of mobilizing and executing expenditure.

Regarding the attributions of 17 Offices that the Management, based on the seminar on the attributions of the Home Manager with the Speaker Director MANZANGA ISALANGA SANZA Louis on October 12, 2009:

1. The Executive Secretary is the gateway for all correspondence.

2. The Head of the Boarding and Externship Office is responsible for collecting the lists of Finalists and Pre-Finalists in the Faculties; he supervises the establishment of the lists of housing applicants Faculty by Faculty and Class by Class and receives complaints related to the establishment of the lists.

3. The Home Manager is primarily responsible for the Home; he must ensure the general condition of the Home; he must keep the lists and copies of contracts of all regularly housed residents; he must distribute the contracts to the students; he is required to correctly fill in his register book the names of the students housed, respecting their assignments according to the contracts.

The Manager is responsible for preparing work requests, which he has approved by the Director of Works before forwarding them to the Technical and Maintenance Services Department (DSTM). He is the liaison officer between the Department and any economic operators (small sales outlets located in and around the Homes) in accordance with Article 19 of Departmental Decree No. ESURS/CABCE/129/88 of 31/08/1988 on the Regulation of Student Residences of Higher Institutes and Universities. In this capacity, he is responsible for contacting its Operators to direct them to the Management in order to establish their contracts. The Manager must work with the Home Town Hall and with all the Student Organizations working in his Home. The General Mayor, being an auxiliary of the Administration, is under the responsibility of the Manager.

The Manager must take care of discipline and sanitation in close collaboration with the Town Hall of his Home. He must therefore be in contact with the Town Hall, which keeps him informed of the various problems that may arise between the residents of the Home; he deals at his level with those that he can resolve and submits to the higher hierarchy those that he cannot take care of.

4. The Assistant Manager replaces the Manager in his absence; he is responsible for the cleanliness of the Home and manages the Cleaners. He is responsible for following up on work requests with the DSTM.

5. The Doorkeeper is responsible for discipline in the Homes. He receives every visitor who arrives at the Home and keeps a register. His main role is to prevent people who do not live in the Homes from accessing them. He must be a permanent member of the Home: this is why a rotating service is recommended.

6. The Cleaner ensures the cleanliness of the Home and also the trash cans.

PROFILE OF HOMES MANAGERS

As the main driving force of the Home, the Manager or his/her Deputy must be competent and capable of running the Home by regularly reporting to management. He/she must have the intellectual skills to thoroughly master the Student Residence Regulations; he/she must be able to communicate well and without any complexes. The Manager or his/her Deputy must be of good moral character and must avoid corruption and/or the use of services. He/she must be available and balanced.

List of Administrative Secretaries General of the University of Kinshasa