Textes légaux et règlementaires de l’ESU

DEPARTMENTAL DECREE N°ESU/CABCE/034 OF 01/31/83

LAYING DOWN ADMINISTRATIVE REGULATIONS RELATING TO THE SECONDMENT, AVAILABILITY, SUSPENSION AND TRANSFER OF HIGHER EDUCATION AND UNIVERSITY STAFF.
THE STATE COMMISSIONER FOR HIGHER AND UNIVERSITY EDUCATION.

Considering the constitution, especially its articles 102 and 103;

In view of Ordinance-Law No. 81-025 of October 3, 1981 on the general organization of Higher and University Education, especially its Articles 03, 04, 30, and 60;

Having regard to Ordinance No. 81-160 of October 7, 1981, relating to the status of Higher and University Education personnel, especially Articles 70 to 80 and 133;

Given the urgency:

ORDERS:

CHAPTER I: DETACHMENT

Article 1: secondment is the position of the staff member who is authorized to temporarily interrupt his or her duties in the cases provided for in Article 70 of Ordinance No. 81-160 of October 7, 1981 relating to the status of higher and university education staff;

Article 2: without prejudice to the provisions of Article 70 of the order cited above in Article 01 of this decree, secondment will only be granted if it meets the following conditions:

1. The secondment must be requested with the agreement of the interest by the organization or department for the benefit of which the staff member is to be seconded.

However, secondment for the purpose of fulfilling a public mandate or exercising public functions is granted automatically by the competent authority.

2. The request must be justified and meet the public interest, must specify the probable duration of the secondment

In the case of a public mandate or public functions, the duration of the secondment is equal to that of the mandate or functions.

3. The staff member to be seconded must have been in actual activity for at least three (3) years at the time of secondment.

 

The staff member previously on leave or already seconded to another institution must, before their secondment or new secondment, have returned to their original institution or resumed service within it.

4. As regards administrative and technical staff, a member holding a rank corresponding to executive or collaborative positions is only seconded if he has special qualifications and on condition that he leaves the service to which he is assigned without harming its proper functioning.

5. In all cases, the advice of the user service is required.

6. The secondment is authorized, as the case may be, by the Rector, Director General of the Establishment or specialized service and the Director of the Higher Institute.

 

Article 3: The staff member for whom secondment is requested is required to continue to perform his or her duties until notification of the secondment document or at least the express agreement of the competent authority.

If he leaves his employment before this notification, he is considered to have abandoned the service and must be disciplined accordingly.

Article 4: Throughout the duration of the secondment, the staff member must be monitored by the original administration.

With the exception of members seconded as a result of a public mandate or public functions, the rating of staff members on secondment is made by the services to which they were seconded, which forward them to their respective administrations of origin in November of each year.

Article 5: The member of the administrative or technical staff on secondment retains the right to participate in the promotion competition, to which he is subject in accordance with article 57 of the status of staff of Higher Education, University and Scientific Research.

In all other cases, the promotion of a seconded staff member is made according to the rating and conditions provided for in the status.

Article 6: Except in the case of revocation, the staff member on secondment is subject to the disciplinary regime applicable to the staff of the institution to which he or she is seconded.

Article 7: At the end of his secondment, the staff member is required to request his return to service by a declaration of end of secondment no later than forty-five (45) days from the end date of secondment.

The declaration will be made on a form conforming to the model annexed to this decree and addressed to the authority which granted the secondment.

Failure to submit the end of secondment declaration within the prescribed time limits. The staff member is considered to have abandoned the service and must be punished accordingly.

Article 8: however, in the event of an indefinite secondment, the original Administration automatically terminates it upon expiry of the statutory period of five (5) years, unless renewed.

Article 9: In all cases, renewal is not presumed. It is explicit.

Article 10: The resumption of service is carried out by a contrary act of the competent authority to authorize the secondment.

However, in the event that the secondment is interrupted due to a breach by the staff member, the latter may only be replaced in an active position after the closure of the disciplinary and legal proceedings initiated against him.

CHAPTER II: AVAILABILITY

Article 11: Availability is the position of a staff member whose activity is interrupted in the cases referred to in Articles 74 and 75 of Ordinance No. 81-160 of October 7, 1981 relating to the status of staff in Higher Education, University and Scientific Research.

Article 12: Without prejudice to the provisions of Articles 74 and 75 of the Staff Regulations, availability may be granted at the request of a staff member with at least two years of seniority for reasons of study or internships.

In this case, the studies or internships to be undertaken by the applicant must meet the needs and interests of the service to which he belongs.

Prior notice from this department is required.

Article 13: The availability granted under the conditions of Article 12 above produces the same effects as the availability provided for in Article 75 of the status of Higher Education, University and Scientific Research personnel.

The staff member undertakes in writing to serve the university, higher education institute or specialized service for at least two years after his or her studies or internship. In accordance with the form attached to this decree.

Article 14: In all cases of availability for reasons of studies or internships, the duration of availability covers the normal period of studies or internships.

Article 15: Availability is declared by the Rector, the Director General of the Higher Institute or the Specialized Service or the Director of the Higher Institute.

Article 16: Availability ends at the request of the person concerned or ex officio at the end of the period for which it was granted.

Article 17: A staff member who does not return to their home post within forty-five days of the amendment of the act terminating their availability is considered to have abandoned their post and must be sanctioned accordingly.

CHAPTER III. OF THE SUSPENSION

Article 18: Pursuant to Article 78 of the Ordinance of 7 October 1981 on the status of Higher Education, University and Scientific Research staff, the suspension of a member of the academic and scientific staff is pronounced, as the case may be, by the University or Institute Council.

In case of emergency, it may be pronounced by the Head of Establishment, on condition that the Establishment Council is informed at its very next meeting.

Article 19: Suspension of duties results in the staff member being prohibited from exercising their duties.

It temporarily makes the position occupied by the member available and must be followed immediately by the formal initiation of disciplinary action.

Under no circumstances can the hearing of the member by the University Guard constitute the opening of disciplinary action.

Article 20: Except in the case of legal proceedings provided for in Article 80 of the statute, expiry of the one-month period automatically results in the resumption of service activity of the suspended staff member.

The latter is placed in the functions he exercised at the time of the suspension.

Article 21: Disciplinary action which is not at least initiated becomes void upon expiry of the suspension period.

Article 22: The duration of suspension which is not charged to the duration of the sanction.

In the event of a suspension of a duration shorter than that of the suspension, the staff member who was deprived of his or her salary under Article 80 of the Staff Regulations shall regain the right to his or her full salary for the excess period.

CHAPTER IV. TRANSFER

Article 23: The staff member continues his career in the Establishment or specialized service to which he was appointed upon recruitment.

However, the State Commissioner for Higher, University and Scientific Research Education may transfer him from one establishment or specialized service to another with the prior agreement of an interested Establishment or specialized service and provided that the member concerned meets the conditions required for the exercise of the new job.

Article 24: the transfer request is submitted by the establishment or specialized service for the benefit of which the transfer of the staff member will be made.

It must justify the need for the transfer in the interest of the service and include the ad hoc form completed and signed by the staff member concerned. The establishment or specialized service of origin and the receiving one.

The transfer is always refused if it does not correspond to the real need of the Administration and if it does not meet the interest of the service.

Article 25: However, the wife, a member of the staff of the Higher Education, University and Scientific Research Establishment whose husband is required to reside in a place other than that for which she works, is automatically transferred to the Establishment or specialized service of Higher Education, University and Scientific Research closest to the new residence.

In the event that the Establishment or specialized service to which the spouse is transferred cannot assign her immediately, she is placed on leave due to inability to return to her post, for a period of two years.

At the end of this period, it is automatically and automatically assigned by the Establishment or specialized service to which it was transferred.

Article 26: The transfer is only effective upon notification of the transfer order.

Any early departure is considered abandonment of service and must be sanctioned accordingly.

 

Article 27: The cost of transport in the event of transfer is distributed as follows:

1. In the event of an automatic transfer carried out under Article 25 above, the transport of the transferred wife shall be the responsibility of her husband;

2. If the transfer is at the request of the staff member, the transport is at the latter's expense;

3. The Establishment or specialized service requesting the transfer of a staff member shall bear the costs of transporting the latter;

4. When there is a transfer of authority, the responsibility for transport costs falls to the Department of Higher Education, University and Scientific Research.

5. In the event of a transfer decided by the Administrative Council, the transport of the staff member is the responsibility of the Establishment of origin.

Article 28: The Secretary General for Higher, University Education and Scientific Research is responsible for the implementation of this decree, which comes into force on the date of its signature.

 

Done in Kinshasa, 01/31/1983

Sé/SAMPASA KAWETA MILOMBE

Member of the MPR Committee

For Certified Copy of the original:

The Director of ISDR/MBEO

Sé/ANGUS ALIKI YE ME LAMES

 

For Compliant Production,

Kinshasa, November 14, 2003

THE ADMINISTRATIVE SECRETARY GENERAL

FROM THE UNIVERSITY OF KINSHASA

Ms. Odile KUYITILA KIDIHIKA KIKA

Introduction

By Decision No. 006/CAU/31^th SO/2002, the University Governing Council, during its 31^th Ordinary Session, held in Kinshasa from July 10 to 22, 2002, had taken the resolution to adopt the structures of the University of Kinshasa.

Download the file

INTRODUCTION

The provision of this booklet to candidates applying for registration at the University of Kinshasa takes into account the support measures that the Academic Secretary General envisages at the start of the academic course in order to enable registered students to understand the workings of the University of Kinshasa and the regulatory provisions governing it.

In this document, new students will learn the Student Regulations issued by the Ministry of Higher and University Education as well as the deliberation criteria that all students are required to know upon registration.

At the same time, it constitutes an act of commitment that the student demonstrates to observe throughout his academic course at the University of Kinshasa.

THE ACADEMIC SECRETARY GENERAL

Prof Célestin MUSAO KALOMBO MBUYU

1. STUDENT REGULATIONS

Article 1^er :

These regulations apply to students, independent pupils and independent auditors regularly registered in a higher education and university establishment.

Article 2:

A student is someone who, in accordance with the legal and regulatory provisions in force, is enrolled in a full one-year program of study. Independent students are people who have obtained authorization to take individual courses. A independent student is someone who meets the same admission requirements as those required of a regular student and who has obtained authorization to take individual courses.

1. OF SCHOOLING

Article 3:

Each student, independent pupil and independent auditor registers annually.

Article 4:

Any candidate wishing to enroll in a higher education or university institution must submit a formal application for enrollment in accordance with the general guidelines on enrollment and the institution's internal regulations. This application must be complete and signed.

Any file containing false information will not be considered. Forgery and the use of false documents will also be prosecuted.

Article 5:

The student must always be in possession of his student card and must show it at any request from an academic authority, teacher or administrative agent who requires it in the exercise of his function.

Article 6:

Access to courses, seminars, practical exercises and laboratories is reserved only for students with a student card.

 

Article 7:

Every student, independent pupil, independent auditor undertakes, by his registration, to respect the legal and regulatory provisions which govern higher education and universities as well as the internal regulations of the establishment to which he is admitted.

Article 8:

The student, independent student, independent auditor undertakes, by registering, to follow the entire study program in which he is registered.

Article 9:

The student is required to regularly attend classes, seminars, practical exercises and laboratories, guided tours, professional practices and internships and all other activities planned in the training program. He will participate in quizzes and all forms of evaluation. Any absence must be justified. When for reasons of study or research, or for personal reasons, the student wishes to be absent from the establishment for a period exceeding five days, excluding holidays and academic vacations, he is required to obtain prior written authorization from the Dean / Head of Section or the authority mandated for this purpose.

Article 10:

During educational activities, the student will respect good order and discipline. He will carry out all tasks assigned to him as part of his training.

Towards the Professors and Assistants responsible for his training as well as towards the Administrative Staff of his Faculty/Section, he will show courtesy and respect.

Article 11:

Students who wish to take the end-of-year exams must register for the exams in accordance with the terms and conditions defined by the establishment's internal regulations.

Article 12:

The student who has not regularly attended the courses, seminars, practical exercises and laboratories, guided tours, professional practices and internships or any other activities planned in his training program, will not be able to take part in the exams.

Article 13:

The student is required to appear on time at the examination location as set by the examination board.

Article 14:

A student who, for health or other reasons, cannot participate in all of the exams for the session for which he or she is registered, is obliged to inform the jury president in writing before the date set for the start of the exams.

Article 15:

A student who interrupts the presentation of exams must provide written justification for the reason given before the date of the missed exams. In case of illness, the student must present a medical certificate signed by three doctors from the university clinics or an equivalent reference hospital.

Article 16:

A student who is absent from one or more parts of the exam without a reason deemed sufficient or without having notified the jury in advance in writing is considered to be ineligible for the same course of study.

Article 17:

Each year, students must undergo a medical examination organized by the institution. A certificate will be issued to them; it will be required for registration for end-of-year exams.

 

1. OF SOCIAL LIFE

 

Article 18:

The student is required to strictly observe the laws of the country, the regulatory provisions of higher and university education, the Internal Regulations of the establishment to which he is admitted, as well as the ordinary and known rules of good conduct and morality.

 

Article 19:

He must, in all circumstances, obey and respect the academic authority and any member of the establishment's staff who represents it.

Article 20:

At all times, students are required to respect the person, beliefs, and freedom of others. The practice of "bleusaille" is prohibited. Students will strive to cultivate a spirit of brotherhood and camaraderie within the university community.

Article 21:

The student will be particularly keen to ensure the good reputation of the institution. He or she may not compromise the reputation of the institution in any prejudicial action or attitude. Any public demonstration or writing that could implicate the institution or its members as such must receive prior authorization from the Rector / Director General or the authority mandated for this purpose.

Article 22:

The student may not found associations, clubs or other student groups within the territory of the establishment or even outside of it but in the name of the establishment, without prior authorization from the Management Committee.

Article 23:

Student groups may only use the establishment's premises with the authorization of the person in charge of the building concerned.

Article 24:

Any display within the limits of the establishment is subject to prior approval by the academic authority.

Article 25:

No one may, without the written authorization of the academic authority, engage in commercial or financial operations on the establishment's property.

Article 26:

The student is held responsible for any damage he causes to the establishment's property: buildings, furniture, library books, teaching equipment, etc.

 

Article 27:

To the extent possible, the establishment will provide students with a range of social services, including accommodation in student residences, medical and pharmaceutical care, and sports facilities, at prices set by the relevant Board of Directors.

Article 28:

A disciplinary sanction may only be imposed if the student has been previously heard. If the student does not respond to the summons, the penalty will be imposed without the student having been heard. Decisions are justified and communicated in writing to the student and their parents or guardians.

Article 29:

Any breach of public order caused by students acting either individually or in groups, on the territory of the establishment or outside, will be punished in accordance with the legal and regulatory provisions in force.

Offending students will be liable for compensation for any damage suffered by the establishment or third parties as a result of this disruption.

1. CRITERIA FOR

DELIBERATION

Article 30:

The subjects taught in a course of study are divided by the faculty or section into three categories; namely:

1. Vocational training subjects or specialist subjects which prepare the student for the future practice of the profession;
2. Subjects supporting professional training or those which aim to provide the candidate with scientific information necessary for the future exercise of the profession;
3. General training subjects or those aimed at giving him general skills or attitudes.

Article 31:

Equalization consists of a transfer of a maximum of two points from one course to another of the same weighting and the same category in order to alleviate a serious failure or to eliminate a failure.

Article 32:

It applies to a single course and only once to unweighted grades. The points to be added by equalization are indivisible and cannot be used to remove or reduce more than one failure.

Article 33:

When the marks obtained in exams and annual work (practical work, tests) are combined or included separately on the deliberation grid, the equalization takes place in favor of the overall mark.

Article 34:

A minor failure is considered to be any grade equivalent to 8 or 9 out of 20, and a serious failure is any grade below 8 out of 20.

Article 35:

The number of failures likely to trigger the deliberation process is set at the integer of the division of the number of ma

Article 36:

The student who obtains half the points in each of the branches has passed.

 

Article 37:

The result of the student who did not obtain half the points in all branches, but who obtained half the points for the entire test is submitted for deliberation and the decision is made after a vote by a simple majority of the members of the jury.

Article 38:

After the application of the equalization, no serious failure, in any subject, can be accepted for the passage of a student from one year to another.

Article 39:

In subjects falling under the first category, a slight failure may be tolerated.

Article 40:

In the subjects of the second and third category, he succeeded

1. d) the student whose general average is between 50% and 54.99% and who has only one minor failure;
2. e) the student whose general average is between 55 % and 59.99% and who has one or two slight failures;
3. f) the student whose general average is at least 60% and who has at most three minor failures.
4. Criteria for adjournment

Article 41:

Is automatically adjourned

1. c) the student who has not obtained at least 50% in all subjects;
2. (d) the student who has a serious failure after the application of equalization.

Article 42:

The unsuccessful student is:

• Postponed if the overall result is more or less equal to 40% points;
• Assimilated to adjourned if the student has not presented all parts of the test for a duly justified reason deemed valid by the jury;
• Not admissible in the same course of study if the overall result is less than 40% points;
• Those who have not taken part or all of the exams for reasons deemed invalid by the jury or who have been absent from one or more parts of the exam without having previously notified the Jury Office in writing are considered ineligible for the same course of study.

Article 43:

The student who, after deliberation, is declared "adjourned" is exempt from retaking, in the second session, the subjects in which he obtained at least 10/20.

These marks will be automatically included in the results of the following deliberation and those who awarded them will have a deliberative vote in this deliberation.

The jury president informs interested students, by posting notices on the valves within three days after the deliberation, of the exams from which they are exempt.

Publication of results:

Valve display:

Distribution of coupons or score books. These are distributed free of charge and without restriction by the jury secretary alone.

Article 44:

No teacher has the right to oppose, alone, the success of the student. However, during deliberation the jury may take into consideration the importance it attaches to a given subject taking into account the purpose of the teaching.

A student can thus fail due to very serious inadequacy in a single subject considered essential to his training.

Article 45:

In the event of fraud duly noted by the examiner or invigilator, the following procedure must be followed:

• The person who notices the fraud immediately notifies the person concerned;
• She draws up a report, signs it and has it countersigned by at least two witnesses and by the offender himself;
• She asks the latter to make himself available as president of the jury;
• The report signed by the person who noted the fraud and the offender is sent the same day to the president of the jury who convenes the Jury Office within 24 hours;
• The jury office summons the student and hears him;
• The Jury Office reports and makes one of the following sanction proposals to the Management Committee:
• Cancellation of the relevant examination:
• Cancellation of the entire session test;
• Exclusion from the current academic year's exams.

 

In all cases, the decision of the Management Committee must be communicated to the president of the jury before deliberation.

Article 46:

Within 72 hours of the official publication of the results, any student who considers themselves to have been wronged has the right to lodge an appeal with the chairman of the jury.

After this regulatory deadline, no appeal should be filed by the student, nor accepted by the Jury Office.

The appeal and the appeal form are free of charge regardless of the number.

 

 

Article 47:

The appeal relates, each time, to a specific grade or course.

Article 48:

The following are subject to appeal:

• Incorrect transcription of grades by the teacher or the Secretary of the jury,
• The incorrect calculation of grades;
• The omission of notes on the deliberation grid;
• Failure to correct copies;
• Loss of copies by the teacher;
• Failure to transmit notes to the jury;
• The confusing identification of copies.

The jury is not competent to hear any appeal based on unverifiable evidence. If necessary, the jury will refer the matter to the competent hierarchical academic authority.

Article 49

The examination of students' appeals is the responsibility of the jury.

No hierarchical authority (academic authority, board of directors, ministry) may be seized of it or seize it.

Article 50:

From the day of the official publication of the exam results for the session in question, teachers make themselves available to students and the jury to better handle any appeals concerning their teaching.

The holders of the courses concerned by the appeal must submit all copies of exams and the model answers to the Jury Office.

Article 51:

The final results of the jury's deliberations are immediately communicated to those concerned by posting.

Article 52:

Upon registration, the purchase of this booklet will be proof for the student of their recognition of having read the student regulations and the deliberation criteria and of their commitment to comply with them.

The commitment is worded as follows:

I, the undersigned…………………………………………………………..admitted to continue my studies at……………………………………………………………declare that I have read the student regulations and the deliberation criteria.

I undertake to respect it fully and in all circumstances from now until the end of the academic year.

1. INTRODUCTION

Assessing learners' learning is one of the most critical and crucial steps in the educational process. It requires the collaboration of all stakeholders and must be objective and transparent.

Download the file

PREAMBLE

An academic instruction is an administrative act by which the Supervisory Authority gives directives to all Stakeholders who are involved in the operation of the Establishments in their Sector.

Download the file

DEPARTMENTAL DECREE N°ESU/CABCE/035/83 OF 31/01/1983 PORTNAT ADMINISTRATIVE REGULATIONS RELATING TO THE DISCIPLINARY REGIME OF HIGHER EDUCATION AND UNIVERSITY STAFF

THE STATE COMMISSIONER FOR HIGHER AND UNIVERSITY EDUCATION

Having regard to the Constitution, especially Articles 102 and 103;

In view of Ordinance-Law No. 18-025 of October 3, 1981 on the general organization of Higher and University Education, especially its articles 100 to 109:

STOP

Article 1^er : Any failure by a member of staff to fulfill their professional obligations, or any breach of public morality, constitutes a disciplinary offence requiring a sanction. The seriousness of the breach is assessed by the competent disciplinary authority.

Article 2: The sanction must be proportional to the fault committed.

Article 3: The disciplinary sanctions provided for in Article 101 of the statute, such as dismissal and revocation, are imposed by the Authorities designated below:

GRADE	AUTHORITIES COMPETENT TO IMPOSE THE PENALTY
	BLAME	LAYOFFS
– Rector - General manager - Director	State Commissioner for Higher and University Education	State Commissioner for Higher and University Education
– Academic Secretary General – Administrative Secretary General – Budget Administrator	State Commissioner for Higher and University Education	State Commissioner for Higher and University Education
– Ordinary Professor - Teacher – Associate Professor – Works Manager	Management Committee	Establishment Council
- Assistant
– Head of Department Director - Director – Head of Division – Office Manager	Head of the Establishment or Specialized Service	Head of the Establishment or Specialized Service
– Office Assistant 1era   Class – Office Assistant 2th Class – 1st Class Office Agent – Office Agent 2th  Class	Head of the Establishment or Specialized Service	Head of the Establishment or Specialized Service
– 1st Class Auxiliary Agent – 2nd Class Auxiliary Agent	Administrative Secretary General or Director Head of Specialized Service	Head of the Establishment or Specialized Service

• Or equivalent grade.

Article 4: dismissal and revocation are pronounced by the Authority invested with the

power of appointment.

Article 5: As soon as it notes a fault or breach of duty on the part of a member of staff, and if it considers it necessary, given the seriousness of the fault or breach, the hierarchical authority or, as the case may be, the State Commissioner, initiates disciplinary action against the person concerned by notifying him of a report of the opening of disciplinary action drawn up in accordance with the model annexed to this decree.

Any documents invoked against the officer must be attached as a copy to the report.

The report is drawn up in duplicate and signed by the authority which initiates the disciplinary action.

A copy is given to the staff member, who must date and sign for receipt of both copies.

If the staff member refuses to sign the report, the observation of this refusal is recorded in the report and countersigned by two witnesses, command officers when the member is a member of the administrative and technical staff or having at least the rank of Works Manager when the member is a member of the academic and scientific staff.

Article 6: Without prejudice to the provisions of Article 5 above, the disciplinary procedure must also include:

1. the hearing on administrative report of the accused staff member, of any prosecution and defense witnesses and possibly of the complainant;
2. the confrontation between the accused and the dependents;
3. the observation and, where appropriate, the seizure by means of the ad hoc report of all evidence.

Article 7: The authority competent to initiate disciplinary action is the one competent to pronounce the sanction of reprimand.

It can act on its own initiative or at the request of a higher authority.

Article 8: the justifications of the staff member to whom the opening of disciplinary action is notified must be presented in writing, within five (5) days of notification.

They are addressed to the authority which initiates disciplinary action.

Article 9: upon receipt of these justifications, the authority which opened the action

disciplinary must within the limits of these disciplinary powers determined to

Article 2 of this decree:

• Either proceed to the filing of the case without further action;
• Either impose on the person concerned the sanction it considers appropriate;
• Either forward the disciplinary file to the next higher hierarchical level or to the supervisory department, if it considers that the sanction to be imposed exceeds the powers assigned to it.

Article 10: The decision to dismiss the case or to impose a disciplinary sanction must be the subject of a report, drawn up in duplicate, in accordance with the models in the appendix to this decree.

A copy is given to the staff member who must date and sign both copies for receipt.

Article 11: A staff member who considers himself/herself to have been unfairly sanctioned may, within eight (8) days of notification of the sanction, lodge an appeal through the hierarchical channel with the authority immediately above that which imposed the sanction or with the same authority at the first level.

This appeal authority may decide to close the disciplinary file without further action or confirm the disciplinary sanction imposed on him in the first instance, or impose another sanction.

Article 12: The final decision taken after examination of the appeal is the subject of a report of decision on disciplinary appeal drawn up in accordance with the model in the appendix to this decree.

This report is drawn up in duplicate. One copy is given to the officer who must date and sign both copies for receipt.

The decision taken at this level is final.

However, after having exhausted the hierarchical appeal, the staff member may contact the supervisory department.

Article 13: When the supervisory department is notified of an appeal, it makes its observations and refers the file to the Board of Directors or the equivalent body of the Specialized Service.

Article 14: the decision taken by the State Commissioner in first-degree disciplinary matters may only be subject to an appeal.

Article 15: Disciplinary action not closed within two months becomes void.

In this case, the accused staff member requests the authority higher than that which initiated the disciplinary action to note that the action has lapsed.

The request and the report are established according to the models in the appendix.

Article 16: In all cases, the provisions of this decree may not prejudice the rights granted to staff members by social legislation in matters of labor disputes.

Article 17: The Secretary General for Higher and University Education is responsible for the implementation of this decree, which comes into force on the date of its signature.

Done in Kinshasa on 01/31/1983

Se/ SAMPASA KAWETA MILOMBE

Member of the MPR central committee

 

FOR REPRODUCTION CONFORM

Kinshasa, November 14, 2003

THE ADMINISTRATIVE SECRETARY GENERAL

FROM THE UNIVERSITY OF KINSHASA.

Ms. Odile KUYITILA KIDIHIKA KIKA

CHAPITRE XXIV : DU REGLEMENT FINANCIER DE L’ENSEIGNEMENT SUPERIEUR ET UNIVERSITAIRE

1. GENERAL PROVISIONS

Article 1: Les dispositions suivantes constituent le règlement financier applicable au sein de tous les Etablissements et Services spécialisés de l’Enseignement Supérieur et Universitaire.

Article 2: Le présent règlement a pour objet de fixer les règles relatives à l’élaboration, à la présentation, à l’exécution, à la compétence en matière budgétaire, à l’organisation financière, à la comptabilité, au patrimoine et au contrôle de la gestion au sein des Etablissements et Services visés à l’article 1er.

Article 3: Each Establishment meets its costs using the resources of its assets, which include:

• own revenues provided for in the budget;
• les dons et legs lui consentis et acceptés selon les formes légales et réglementées par le Conseil d’Administration ;
• une subvention annuelle de l’Etat prévue au budget destiné à couvrir les dépenses courantes et d’investissements.

Article 4: Les dépenses de chaque Etablissement comprennent les dépenses courantes et les dépenses d’investissements dont les natures sont fixées par l’organe de tutelle.

Article 5: Les opérations en recettes et en dépenses de chaque Etablissement font l’objet d’un budget annuel destiné à être inséré dans le budget annexe de l’Etat.

Article 6: Toute décision ou convention quelconque non prévue au budget pouvant avoir une répercussion immédiate ou future et ayant trait tant sur les recettes que sur les dépenses ainsi que tout acte d’administration portant création d’emploi, extension des cadres ou modification du statut pécuniaire des agents, doit être soumis à l’approbation de l’organe de tutelle après avis favorable du Conseil d’Administration.

Article 7: Toute opération financière sous forme d’emprunt, de prêt, de garanties, de subventions, de prises de participation ou d’avance non prévue au budget avec répercussion immédiate ou future sur le fonctionnement de l’Etablissement ne peut être conclue que sur autorisation de l’organe de tutelle après avis favorable du Conseil d’Administration.

2. DE L’ELABORATION ET DE LA PRESENTATION DU BUDGET

Article 8: Au 31 mars de chaque année, le Chef d’Etablissement soumet au Conseil d’Administration le projet de budget préparé par le Comité de Gestion de son Etablissement après consultation des Facultés, Section et autres services qui le composent.

Article 9: Au plus tard le 30 avril de chaque année, les Présidents de chaque Conseil d’Administration transmettent à l’organe de tutelle, dans les formes fixées par lui, après approbation par ses membres, les prévisions budgétaires de l’exercice suivant des Etablissements ou Services spécialisés qui lui sont rattachés. Le projet du budget est précédé d’un exposé qui fait la synthèse, détermine les objectifs à atteindre et les ressources pour les réaliser.

Article 10: The draft budget must indicate the credits requested for each Establishment by chapter, article and subheading.

3. DE L’EXECUTION ET DE LA GESTION DU BUDGET

Article 11: L’exercice budgétaire coïncide avec l’année civile.

Article 12: Les fonds acquis par l’Etablissement à charge du budget antérieur et non dépensés demeurent disponibles pour la liquidation des obligations encourues et les dépenses engagées pendant l’exercice budgétaire écoulé. Les soldes disponibles nets enfin d’exercice budgétaire sont reportés sur le budget de l’exercice suivant.

Article 13: Le budget accordé pour chaque exercice budgétaire constitue une autorisation d’engager des dépenses et effectuer les paiements dans ses limites pour les besoins des? Facultés, Sections, et Services spécialisés spécifiés dans la répartition budgétaire.

Article 14: Une fois le budget voté, l’organe de tutelle informe chaque Etablissement par le canal des Conseils d’Administration de l’enveloppe budgétaire inscrite dans la loi.

Article 15: Le Chef d’Etablissement transmet à la tutelle via le Conseil d’administration, la répartition des crédits par chapitre, article et litera, les Conseils des Universités et des Instituts supérieurs entendus.

Article 16: Le Conseil de l’Etablissement est l’Ordonnateur général du budget en recettes et en dépenses de l’Etablissement. Il exerce ses pouvoirs dans le respect des lois, règlements et instructions qui régissent les matières d’engagement, de liquidation des dépenses dans les limites des crédits accordés.

Article 17: Dans les trois mois qui suivent la clôture de l’exercice budgétaire, chaque Comité de Gestion transmet au Conseil d’Administration compétent dans les formes fixées par l’organe de tutelle, un rapport indiquant le total des dépenses engagées et des recettes réalisées par chapitre, article et litera budgétaires.

Article 18: Au plus tard le 30 avril de chaque année, les Conseils d’Administration transmettent à l’organe de tutelle dans les formes fixées par ce dernier, le rapport sur l’exécution du budget de l’exercice écoulé reprenant tous les chapitres, articles et literas indiquant le total des recettes et des dépenses engagées et les obligations encourues sous chacun d’eux ainsi que la différence avec les crédits ouverts au budget de l’année considérée.

Article 19: Le Comité de Gestion, sous la direction du Chef d’Etablissement, a la responsabilité des fonds alloués à l’entité dont il a la charge. Ces fonds et valeurs sont déposés dans des banques ou institutions financières autorisées par le Conseil d’Administration tant à l’intérieur qu’à l’extérieur du pays. Chaque compte bancaire doit obligatoirement porter les mentions suivantes :

• The name of the supervisory ministry or the acronym;
• La dénomination de l’Etablissement :
• La nature ou l’objet du compte.

Pour les dépenses courantes de certains services, chaque Etablissement peut disposer d’une encaisse limitée aux besoins de paiements hebdomadaires prévisibles et visés par le Chef d’Etablissement (planning prévisionnel).

Les fonctions d’Administrateur du Budget sont exercées par le Secrétaire Général Administratif dans un Etablissement non pourvu.

Article 20: Lorsqu’un crédit initialement prévu à un chapitre du budget s’avère insuffisant, le Chef d’Etablissement peut, après avis du Conseil de l’Etablissement, procéder au transfert de crédit d’un chapitre à un autre. Le Conseil d’Etablissement peut solliciter un crédit supplémentaire au Gouvernement par le canal de l’organe de tutelle.

Article 21: Toutefois, dans les cas jugés exceptionnels et urgents par le Comité de gestion, le Chef de l’Etablissement peut décider du virement et d’en informer immédiatement avec avis motivé le Conseil de l’Etablissement.

Article 22: Pour les articles budgétaires, les Comités de gestion sont seuls habilités à opérer des transferts internes par des avenants au budget signés par le Chef d’Etablissement et l’Administrateur du Budget. Chaque opération de virement est compensée par l’annulation d’un montant équivalent de crédit.

Article 23: Any transfer of credit from the current expenditure budget to the capital expenditure budget or vice versa is prohibited.

Article 24: Tout Etablissement d’enseignement supérieur et universitaire est tenu de respecter scrupuleusement les dispositions de l’Ordonnance – Loi n° 069-054 du 05 décembre 1969 relative aux marchés publics telle que modifiée à ce jour. Tout marché supérieur à 2.500.000 FC doit faire l’objet d’une offre publique. En tout état de cause, tout marché doit se réaliser dans un souci de transparence, d’économie et d’efficacité.

Article 25: L’Administrateur du Budget est chargé de veiller au recouvrement et à l’encaissement des recettes et créances. Il veillera également à l’exécution des dépenses, au respect strict des attributions de service ou direction.

Article 26: The printed financial management documents, the only ones to justify any expenditure, are determined in the appendix to these regulations.

Article 27: Toute dépense régulièrement engagée doit faire l’objet préalablement à son paiement, de l’émission d’une ordonnance de paiement numérotée.

Article 28: A provision of funds can only be established under the following conditions:

• When the price and/or supplier information is not known in advance;
• Lorsque la délivrance de la pièce justificative définitive est conditionnée par un paiement à l’avance.

En tout état de cause, le montant de mise à disposition de » fonds pour des dépenses à effectuer en dehors du chef- lieu de l’Etablissement doit être arrêté par le Comité de gestion.

Article 29: La durée du dépôt de justification d’une mise à la disposition de fonds ne peut dépasser cinq jours ouvrables pour les dépenses à effectuer localement et dix jours ouvrables pour celles effectuées en dehors du chef-lieu à compter » de la date du retour.

Article 30: Passé ce délai, les dispositions de l’article 100 de l’ordonnance n° 81-160 du 07 octobre 1981 portant Statut du personnel de l’Enseignement Supérieur et Universitaire sont applicables au bénéficiaire.

Toutefois, la validité de justifications est sanctionnée par une ordonnance de régularisation approuvée comme la mise à disposition de fonds par l’Autorité Académique de qui dépend l’agent bénéficiaire de la mise à disposition de fonds.

Article 31: L’Etablissement ne peut consentir directement ou indirectement des prêts, sous quelque forme que ce Soit aux membres du Conseil d’Administration, ni aux personnes qui participent à la gestion journalière, ni se porter caution en leur faveur.

Article 32: Les décisions de paiement doivent obligatoirement être revêtues des visas et signatures prévus dans les documents dont question à l’article 26 ci-dessus.

Article 33: Payment orders are issued on the basis of payment decisions established in the forms provided for in Articles 26 and 29 above.

Dated and numbered, they must indicate:

• The beneficiary;
• The amount of the sum to be paid;
• Le nom de l’Etablissement émetteur.

Article 34: Les ordres de paiement doivent porter obligatoirement une double signature conjointe de membre du Comité de gestion, de bureaux de Conseil ou de Comité directeur. S’agissant des comptes bancaires ouverts par le bureau des Facultés. Sections ou Centres de recherche autonomes ou rattachés, une double signature conjointe prise l’une en colonne A (à gauche) les membres du Comité de gestion et l’autre en colonne B (à droite) des membres du bureau est exigée.

Tandis que les recettes générées par ces entités feront l’objet d’une justification auprès de la direction des finances par les biais du journal divisionnaire. Aucune délégation de signature n’est autorisée sans l’accord de la tutelle après avis du Conseil d’Administration compétent.

Article 35: Les paiements anticipatifs des biens et services sont interdits. Ils ne peuvent être exécutés qu’après réception des biens ou services correspondants.

Article 36: Banking services must increasingly be called upon in financial flows.

4. DE L’ORGANISATION FINANCIERE

Article 37: L’Administrateur du Budget, placé sous l’autorité administrative directe du Chef d’Etablissement, est chargé du bon fonctionnement de différents services des finances, de la comptabilité, du budget-contrôle et du patrimoine, et assure le contrôle permanent des décisions et directives du Conseil d’Administration et de l’organe de tutelle en ces matières.

Article 38: L’Administrateur du Budget peut charger certains agents administratifs du maniement des fonds ou de l’exécution de certaines opérations et notamment des vérifications. Les délégations données à ces agents doivent être approuvées par le Comité de gestion, préciser la nature des opérations qu’elles concernent et leur montant maximum. La responsabilité de ces agents portera uniquement sur ces opérations et sur le montant leur confié.

Article 39: Tout titre de paiement ou document tenant lieu émis par un Etablissement, doit obligatoirement être visé et enregistré par le budget-contrôle, signé par l’Administrateur du Budget ou le Secrétaire Général et le Chef d’Etablissement.

Article 40: La gestion financière et budgétaire des Etablissements de l’Enseignement Supérieur et Universitaire est réservée au seul personnel administratif.

Article 41 : L’Administrateur du Budget peut refuser de viser ou de payer tout titre de payment which appears to be contrary to legal provisions and réglementaires en la matière. Dans ce cas, il doit porter par écrit à la connaissance du Chef d’Etablissement avec copie au Conseil d’Administration les motifs de son refus. Si le Chef d’Etablissement requiert par écrit et sous sa responsabilité qu’il soit passé outre, l’Administrateur du Budget doit se conformer à cette réquisition qu’il annexe au titre de paiement. Le Chef d’Etablissement rend compte au Conseil d’Administration de la mesure prise par lui.

5. DE L’ORGANISATION COMPTABLE

Article 42: L’organisation de la comptabilité doit permettre :

1. to monitor the realization of resources, the liquidation of expenses, the use of surpluses, the coverage of deficits;
2. to monitor operations in operating assets and equipment, cash operations and capital operations;
3. de déterminer les résultats ainsi que la situation active et passive de l’Etablissement ;
4. to monitor the elements that fall under material accounting;
5. d’établir des statistiques ;
6. d’enregistrer tout flux financier ou physique ;
7. d’établir des plans de trésorerie et des dépenses mensuelles et trimestrielles.

Article 43: L’exercice comptable englobe toutes les opérations des recettes et des dépenses effectuées entre les 1er janvier et 31 décembre de chaque année ainsi que les créances et dettes contractées au cours de la même période.

Article 44: Accounting is maintained according to the management system. Budgetary accounting and double-entry accounting are maintained.

Article 45: Les opérations comptables et budgétaires sont inscrites dans des comptes selon le plan comptable dont la liste, le classement et les modalités de fonctionnement sont fixés par l’organe de tutelle.

Article 46: Les opérations comptables sont enregistrées journellement dans les documents suivants dont le modèle est déterminé par l’organe de tutelle et numérotés à l’imprimerie :

• the divisional bank journal(s);
• the central cash register;
• divisional cash journals;
• the log(s) of various operations;
• the inventory book.

Article 47: Les livres ou documents comptables sont tenus à l’encre ou avec un autre moyen indélébile, avec le plus grand soin sans blanc ni altération d’aucune sorte. En cas d’erreur de comptabilisation, il faut que la première écriture antérieure reste intouchée et qu’il soit passé une écriture de rectification.

Article 48: Le Comité de gestion veille au maintien des dépenses dans les limites des crédits accordés. Il est tenu à transmettre au Conseil d’administration, à la fin de chaque trimestre, un rapport sur la gestion financière et budgétaire.

Article 49: Avant le 31 mars de chaque année, le Chef d’Etablissement transmet au Conseil d’Administration, les comptes de l’exercice précèdent, auxquels est joint un rapport sur la gestion financière de son entité. Le Conseil d’Administration l’approuve, après vérification par les soins des experts qu’il commet, et le transmet au plus tard le 31 mai à l’autorité de tutelle.

Article 50: Supporting documents for accounting transactions are filed in chronological order and kept for 10 years with the journals and accounting books.

Article 51: Dans les 30 jours du mois suivant, chaque Chef d’Etablissement est tenu de transmettre au Conseil d’Administration une copie lisible du journal centralisateur tenu au sein de son entité en informant l’organe de tutelle.

6. HERITAGE

Article 52: L’organisation de la comptabilité des matières doit permettre :

• d’enregistrer toutes les opérations qui affectent la composition du patrimoine ;
• de suivre en permanence la situation des valeurs de biens de fonctionnement et d’équipement (stocks) et de dégager les résultats de la gestion et la valeur du patrimoine à la fin de chaque exercice.

Article 53: Au 31 décembre de l’année financière, .chaque entité dresse un inventaire extra – comptable de tous les biens, droits et obligations comptabilisés à leur valeur d’origine. Le double de cet inventaire est adressé à l’organe de tutelle dans le mois qui suit la clôture de l’exercice. A la fin de chaque exercice budgétaire tout Etablissement est tenu de procéder à l’expertise de son patrimoine immobilier.

Article 54: Chaque Etablissement doit disposer ou acquérir le certificat d’enregistrement de son patrimoine immobilier. Il doit inclure dans les prévisions budgétaires de chaque année, les valeurs constatant la dépréciation de celui- ci. Ces valeurs constituent les frais d’entretien et d’aménagement de ses immobilisations.

Article 55: Chaque Etablissement peut constituer avec l’approbation de l’organe de tutelle et du Conseil d’administration des provisions pour compenser les opérations de valeur d’actifs ou les pertes et charges résultant d’un accroissement prévisible du passif.

Article 56: Toute perte, destruction, détérioration ou tout détournement des biens propriété de toute entité ou confiés à sa garde doivent faire l’objet d’un procès- verbal de constat soumis à l’examen d’une commission spéciale instituée à cet effet par le Comité de gestion. Les modalités de financement de ces dépréciations sont à apprécier par le Conseil d’administration.

Article 57: L’organe de tutelle seul peut autoriser la vente des biens de chaque Etablissement après avis du Conseil d’Administration. Concernant la vente des biens mis hors d’usage, l’opération de vente doit se faire en conformité avec la réglementation régissant les ventes aux enchères des biens publics. Elle donne lieu à un procès-verbal contresigné par un officier de police judiciaire du lieu.

7. OF CONTROL

Article 58: Chaque Etablissement doit procéder à un contrôle interne, le contrôle budgétaire et financier journalier est opéré par un service d’audit interne relevant de l’Administrateur du budget ou Chef d’Etablissement.

Article 59: Le service d’audit interne rend compte, au moins une fois par mois, de ses conclusions au Comité de gestion qui, obligatoirement en informe avec ses avis et considérations le Conseil de l’Etablissement.

Article 60: L’Administrateur du Budget informe l’audit interne de la mise en circulation des séries des imprimés financiers.

Article 61: Outre les dispositions des articles 57 et 58, chaque Etablissement sera soumis à un contrôle général de sa gestion par les commissaires aux comptes, tout autre organisme financier ou une commission spéciale d’enquête désignée soit par le Conseil d’Administration, l’organe de tutelle ou encore le Ministère ayant les finances dans ses attributions.

8. MANAGEMENT DOCUMENTS
9. FINANCE DEPARTMENT
10. Payment order;
11. Provision of funds
12. Regularization order
13. Payment slip
14. Expense slip
15. Account sheet
16. Bank account positioning sheet
17. Available situation
18. Avis d’encaissement
19. Bordereau d’encaissement et de remise chèque et ordre de virement (O.V.)
20. Bordereau de retrait d’ordre de paiement (banque)
21. Divisional cash and bank journal
22. Cash flow situation (cash flow plan)
23. Tableau du décompte frais d’études (ou bourses d’études)
24. Centralized cash register and bank journal
25. BUDGET CONTROL DIRECTORATE
26. Budget sheet
27. Form
28. Expense statements to be justified
29. PROPERTY OR HERITAGE MANAGEMENT
30. Demande d’achat / Etat de besoin / Demande de fonds
31. Purchase order
32. Internal requisition
33. Bon d’entrée
34. Exit voucher
35. Stock sheet
36. Livre d’inventaire